Processing of Reported Violations
Once an official report of an alleged violation of College rules has been accepted by either of the aforementioned Student Affairs Offices, it is required to produce a "Specification of Charges." A "Specification of Charges" lists the information about the alleged offense, the rule(s allegedly violated, the name of known witnesses to this situation and/or other sources of information, which support the allegations, and the time when a hearing has been scheduled to review these allegations. This information is sent to the accused student at least three days prior to the hearing. In materials, which accompany the "Specification of Charges," the accused student may also be instructed to contact the appropriate Student Affairs Office about the matters identified in the "Charges" as well as any questions they might have about the conduct process of the College. Alleged violations may be resolved in one of the following ways.
1. Provide the Student Affairs Office or its designee with sufficient information to justify the dismissal of the charges.
2. Plead responsibility for the charges and meet with a representative of the Student Affairs Office for the purpose of holding an Administrative Hearing during which a sanction will be assessed for the violation that has been acknowledged.
3. Appear before a Conduct Hearing Officer or panel for the purpose of determining the accuracy of the charges pending and what actions, if any, need to be taken to resolve the issues alleged in the charges. The Associate Dean of Students determines under what circumstances, if any, a matter is brought before a Conduct Hearing Officer or Panel. This method of resolving alleged violations is exercised at the discretion of the Associate Dean of Students and is typically employed at times when the College Judicial Board cannot be convened.
4. Appear before the College Judicial Board for the purpose of determining the accuracy of the charges pending and what actions, if any, need to be taken to resolve the issues alleged in the charges. The Associate Dean of Students determines under what circumstances, if any, a matter is brought before the College Judicial Board.
The Associate Dean of Students or a designee may defer proceedings for alleged violations of the student conduct code for a period not to exceed ninety days. Pending charges may be dismissed at the discretion of the Associate Dean or designee.
Student disciplinary processes are typically conducted during the fall and spring semesters. These processes are usually engaged during the first week of classes to the week before final examinations. Resolution of incidents which occur at the end of a semester may be scheduled for hearings during the subsequent semester.
Students are reminded of the fact that all charges in a disciplinary case are only allegations until proven to be true. Therefore, students charged with an alleged violation of any college rule are urged to consider their rights to due process.