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Sick Leave Banks And Sick Leave


Administrators (APA) Sick Leave Bank
Administrators may sign up for membership in the Sick Leave Bank upon employment.  Membership becomes effective when the Administrator has accumulated six sick leave days and one of these sick leave days is then donated to the Bank.  Annual open enrollment for membership takes place in September of each year.  Thereafter, whenever the accumulation of days in the Bank falls below 25, any member wishing to remain a member must donate another sick leave day to the Bank.  A member who has been off payroll for five days after using his/her total leave accumulation may draw upon the Sick Leave Bank within the limits provided by the APA/Board agreement. Administrators should be aware that no one can draw upon the Bank more than the equivalent of two work years in any five year period.

Classified Staff (AFSCME and Non-Unit) Sick Leave
Five working days after exhausting all sick, vacation and personal leave, an AFSCME bargaining unit member or a Non-Unit Classified unit member is eligible for an extension of sick leave.  Each staff member must be employed with the College for a minimum of 12 consecutive months prior to beginning an extension. Extensions are granted only for personal illness, not for an employee on industrial accident leave.  Extensions may be available for a period of up to 60 days annually, beginning on the date of the first extension.  Requests for an extension are made on a "Request for Extension of Sick Leave" form which is available in the Office of Human Resources.  All requests are forwarded to the College President for action.  The effective date of an approved request will be the beginning of the sixth day of unpaid leave.

Faculty and Librarian (MSCA) Sick Leave Bank
A faculty member or librarian who becomes a member of the bargaining unit after September 1 in any work year will become a member of the Sick Leave Bank by donating one day of sick leave accumulation to the Bank on the date he/she first accrues at least one day of such leave, unless he/she has elected in writing not to become a member during the preceding 30 days.  On October 1 of each academic year, a faculty member or librarian who is not already a member of the Sick Leave Bank will become a member by donating one day of his/her sick leave accumulation to the Bank, unless during the preceding 30 days he/she elected in writing not to become a member of the Bank.  Thereafter, whenever the accumulation of days in the Bank falls below 25, members will be notified that one day of their sick leave will be assigned to the Bank unless the member, within 15 days, provides written notice not to continue as a member of the Bank.  A member who has been off payroll for five days after using his/her total sick accumulation may draw upon the Sick Leave Bank, as needed, within the limits provided by the MSCA/Board agreement.  Faculty and librarians should be aware that no one can draw upon the Bank more than the equivalent of two work years for any single illness or injury in a five year period.  Faculty and librarians should consult Article IV of their contract for further details.

Please see any applicable collective bargaining agreement or Board policy for additional information on sick leave.

Personal Days

Full-time, 12-month employees (administrators, classified staff and librarians) are credited with three days of paid personal leave at the beginning of each calendar year (January 1).  Employees who are hired after the beginning of the calendar year are credited with a pro-rated number of days.
Personal days may be used for any purpose and employees are asked to give at least 24 hours notice before taking a personal day, except in emergency situations.  If the need for personal leave is known in advance, a leave request form must be submitted.

Personal days must be used in the calendar year (by December 31) in which they are credited.  They may not be carried over to the next calendar year.

Faculty earn one day of paid personal leave each semester and are allowed to carry their unused day from the spring semester to the fall.  Personal day(s) may be used at the faculty member's discretion but are not carried forward from one calendar year to the next.

APA and Non-Unit Personal Leave Accruals
New Hires:  

  • If hired on or before January 31, receive 22.5 hours (three days) personal leave.
  • If hired between February 1 and April 30, receive 15 hours (2 days).
  • If hired after May 1 and before August 30, receive 7.5 hours (one day).

Part-time employees receive personal leave on a pro-rated basis.
based on FTE.

AFSCME and Non-Unit Classified Personal Leave Accruals
New Hires (Full-Time) Employees:
If hired between January 1 and March 3l:

  • Unit I receives 22.5 hours Personal Leave.
  • Unit II receives 24 hours Personal Leave.

If hired between April 1 and June 30:

  • Unit I receives 15 hours Personal Leave.
  • Unit II receives 16 hours Personal leave.

If hired between July 1 and September 30:

  • Unit I receives 7.5 hours Personal Leave.
  • Unit II receives 8 hours Personal Leave.

If hired between October 1 and December 3l:       

  • Both Unit and Unit II receive 0 hours of Personal Leave.
  • Part-time employees receive personal leave on a pro-rated basis based on FTE.