Records of disciplinary cases are maintained by the Student Affairs Division Office. Generally such records are maintained for at least three years after the actual or intended date of graduation of the student in question; whichever date comes closest to the actual time when the student leaves the College. These records are treated as private within the provisions of the "Family Education Rights and Privacy Act" and the "Sexual Assault Victim's Bill of Rights." However, in cases where the sanction given to a student is disciplinary probation, suspension or dismissal, then necessary academic and administrative offices are notified of the change of status of the student. Also, other offices are notified when it involves specific services. Suspension and dismissal records are maintained indefinitely by the College. Note: Nothing in the provisions of this or other policies prohibits the Student Affairs Division Office from reporting generic information about any disciplinary matter including summary data on all disciplinary cases or general references about a particular case such as releasing to representatives of the news media that, "The College Judicial Board, at its regular weekly meeting, found one student responsible of committing an assault and battery against another student and has placed that student on College Suspension for one year."
Students wishing to review their disciplinary record may do so by making a request to the Student Affairs Division Office. Records will be made available within seven (7) days from the date of request. Students may also have copies made of their own record at their own expense.
Students who believe that their disciplinary record contain information that is inaccurate, misleading or otherwise in violation of their privacy or other rights, should follow procedures described in the Family Rights and Privacy Act of 1974 in order to correct the record.