Office of Student Financial Services

book advances from financial aid

If there is a credit balance after all the financial aid has been applied, the student will be issued a refund. This typically occurs roughly one month after the start of the semester, but some refunds may be issued later depending on the academic program or type of fund. For more information on student refunds from overpayments, visit the Student Refund Information page.

As refunds are not issued immediately, book advances are available upon request to students due back a refund and are issued in increments of $50.00. These book advances may only be used at the MCLA Bookstore located in the Campus Center or on the MCLA Bookstore website. These advances can be used for most items in the bookstore, excluding gift cards. Book advances can be released to the student as early as the day before the semester starts at the Student Accounts Office by showing a valid photo ID.

EFFECTIVE FOR THE 2020-2021 ACADEMIC YEAR: To enhance the safety of the campus community during the COVID-19 pandemic, book advances will be available for pick-up by appointment only. Appointments must be scheduled at least 24 hours in advance and will be canceled if you are not eligible for the requested amount. Additionally, before scheduling a book advance appointment, we strongly advise that you price out your books with the MCLA Bookstore to ensure you are requesting the correct amount.


Book advance pick-up will begin on Monday, January 25 by appointment only.

  1. If you are receiving a refund*, visit the MCLA Bookstore website and price out the cost of your books.
  2. Visit the Book Advance booking page and select an available appointment that fits yours schedule. You must enter all the required information into the form, including how much you are requesting.
  3. Your appointment is scheduled! You will receive an email confirmation and you must bring a photo ID with you when you come for your appointment. (Please note that if you are ineligible for a book advance or the requested amount, your appointment will be canceled.)

Book Advance Appointments

*If you have questions about the book advance process or are unsure of your eligibility, contact us at or call 413-662-5230.